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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 17, 2018 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Pasadena Civic Center Coalition v. City of Pasadena
LASC Case No. BS 164664 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:   78 N. Marengo Ave., Pasadena, CA
Agency Negotiator:  Steve Mermell
Negotiating Party:  Pete Kutzer
Under Negotiation:  Price and terms of payment   

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C.  CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Steve Mermell and Jennifer Curtis
Employee Organization: Non-Represented Management  

ACTION:  DISCUSSED; NO REPORTABLE ACTION A THIS TIME

D.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representative: Jennifer Curtis and Steve Mermell
Employee Organization: American Federation of State, County and Municipal Employees, Local 858 (AFSCME)    

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

 

 

City Manager/Executive Director 

1.      APPROVAL OF FINAL TRACT MAP NO. 074030 FOR CREATION OF SIX AIR PARCELS FOR RESIDENTIAL CONDOMINIUM PURPOSES AT 314 ALPINE STREET
Recommendation:
(1)    Adopt a resolution to approve final Tract Map No. 074030 for the creation of six air parcels for residential condominium purposes; and
(2)    Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map. 
Recommendation of the Hearing Officer: The subject tentative map was approved on March 16, 2016, by the Subdivision Hearing Officer, to be recorded within three years. 

500k

RESOLUTION 125k

ATTACHMENTS A & B 857k

ACTION:  APPROVED STAFF RECOMMENDATION

2.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH GEOCON WEST, INC., AECOM TECHNICAL SERVICES, INC., NINYO & MOORE GEOTECHNICAL AND ENVIRONMENTAL SCIENCES CONSULTANTS, AND GEO-ADVANTEC, INC., FOR ON-CALL GEOTECHNICAL ENGINEERING SERVICES IN AN AMOUNT NOT-TO-EXCEED $500,000 FOR EACH CONSULTANT
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061(b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Geocon West, Inc., for On-Call Geotechnical Engineering Services for a total amount not-to-exceed $500,000 over a five-year term.  Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services;
(3)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with AECOM Technical Services, Inc., for On-Call Geotechnical Engineering Services for a total amount not-to-exceed $500,000 over a five-year term.  Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services;
(4)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Ninyo & Moore Geotechnical and Environmental Sciences Consultants, for On-Call Geotechnical Engineering Services for a total amount not-to-exceed $500,000 over a five-year term.  Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(5)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Geo-Advantec, Inc., for On-Call Geotechnical Engineering Services for a total amount not-to-exceed $500,000 over a five-year term.  Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services.   

1217k

ATTACHMENT A 240k

TPA 732k

ACTION:  APPROVED STAFF RECOMMENDATION

3.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH DAHLIN GROUP, INC., BLACK O’DOWD AND ASSOCIATES, INC., DBA BOA ARCHITECTURE, DEWBERRY ARCHITECTS, INC., AND OMGIVNING, INC., FOR ON-CALL ARCHITECTURAL ENGINEERING SERVICES IN AN AMOUNT NOT-TO-EXCEED $500,000 FOR EACH CONSULTANT
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061(b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Dahlin Group, Inc., for On-Call Architectural Engineering Services for a total amount not-to-exceed $500,000 over a five-year term.  Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; 
(3)        Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Munidcipal Code, with Black O’Dowd and Associates, Inc., dba BOA Architecture, for On-Call Architectural Engineering Services for a total amount not-to-exceed $500,000 over a five-year term.  Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; 
(4)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Dewberry Architects, Inc., for On-Call Architectural Engineering Services for a total amount not-to-exceed $500,000 over a five-year term.  Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(5)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Omgivning, Inc., for On-Call Architectural Engineering Services for a total amount not-to-exceed $500,000 over a five-year term.  Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. 

1194k

ATTACHMENT A 151k

TPA 863k

ACTION:  APPROVED STAFF RECOMMENDATION

4.      PURCHASE ORDER AWARD TO RACEWAY FORD FOR PURCHASE OF FIVE OUTFITTED FORD TRANSIT VANS FOR A NOT-TO-EXCEED AMOUNT OF $160,718
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Rescind the purchase order award for Five Outfitted Ford Transit Vans originally awarded to South Bay Ford on June 18, 2018 for $155,271;
(3)      Accept the bid dated May 1, 2018, submitted by Raceway Ford in response to specifications for Five Outfitted Ford Transit Vans and authorize the issuance of a purchase order with Raceway Ford in an amount not-to-exceed $160,718 for the purchase of Five Outfitted Ford Transit Vans; and
(4)      Reject all other bids received in response to specifications for Five Outfitted Ford Transit Vans.  

492k

ATTACHMENT A 143k

ACTION:  APPROVED STAFF RECOMMENDATION

5.      AMENDMENT TO CONTRACT NO. 21,192 WITH T2 SYSTEMS, INC., FOR AN INTEGRATED PARKING MANAGEMENT SYSTEM
Recommendation:
(1)      Find that the proposed actions in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)      Authorize the City Manager to amend Contract No. 21,192 with T2 Systems, Inc., to increase the contract amount by $98,293 (including a 10% contingency), thereby increasing the total not-to-exceed amount from $847,209 to $945,502 through October 31, 2019; and
(3)      To the extent this action could be considered a separate procurement subject to the Competitive Selection Process, it is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code (P.M.C.) Section 4.08.049(B), contracts for which the City’s best interests are served.    

470k

TPA 208k

ACTION:  APPROVED STAFF RECOMMENDATION

6.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH PEOPLE 2.0 LLC, TO PROVIDE PROFESSIONAL STAFFING SERVICES TO SUPPORT THE CUSTOMER INFORMATION SYSTEM AND RELATED PROJECTS FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 21065, 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to enter into a purchase order without competitive bidding pursuant to City Charter Section 1002(F); contracts for professional or unique services, with People 2.0 LLC, for professional staffing services to support PWP’s Customer Information System and Related Projects (“Projects”) for a period of two years or until $347,940 is expended, whichever comes first; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B); contracts for which the City’s best interests are served. 

1053k

TPA 156k

ACTION:  APPROVED STAFF RECOMMENDATION

7.      REPORT ON EMERGENCY PURCHASE ORDER TO INSTALL FENCING ON COLORADO STREET BRIDGE AS A SUICIDE MITIGATION BARRICADE
Recommendation: Per the Pasadena Municipal Code Section 4.08.150, this report on an Emergency Purchase is for the City Council’s information. 

378k

ACTION:  APPROVED STAFF RECOMMENDATION

8.      CONTRACT ASSIGNMENT TO DWMS, INC., FROM TOPFLITE BUILDING SERVICES, INC., FOR CITYWIDE JANITORIAL SERVICES FOR A TOTAL AMOUNT NOT-TO-EXCEED $897,048
Recommendation:
(1)      Find that the contract assignment to DWMS, Inc., (DWMS) from Topflite Building Services, Inc., (Topflite), for Citywide Janitorial Services is exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize an assignment of Contract No. 21,944 from Topflite to DWMS for Citywide Janitorial Services for a total amount not-to-exceed $897,048 for a period not-to-exceed 6-months.  

739k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

9.      RESIGNATION OF THOMAS CANAVAN FROM THE SOUTH LAKE PARKING PLACE COMMISSION (At Large Nomination) 

148k

ACTION:  ACCEPTED WITH REGRETS

10.    RESIGNATION OF GREG GUNTHER FROM THE TRANSPORTATION ADVISORY COMMISSION (District 3 Nomination) 

135k

ACTION:  ACCEPTED WITH REGRETS

11.    APPOINTMENT OF TERRY TORNEK TO THE GAMBLE HOUSE ADVISORY BOARD (City of Pasadena Nomination)      

ACTION:  APPROVED                

12.    APPOINTMENT OF LEON WHITE TO THE GAMBLE HOUSE ADVISORY BOARD (City of Pasadena Nomination) 

ACTION:  APPROVED

13.    APPOINTMENT OF YOLANDA SEPULVEDA TO THE DESIGN COMMISSION (Arts & Culture Commission Nomination)  

ACTION:  APPROVED

City Clerk/Secretary 

14.      APPROVAL OF MINUTES 

August 20, 2018 August 20, 2018	City Council Special Meeting of the City Council
August 20, 2018	Successor Agency to the Pasadena Community Development Commission
August 27, 2018	City Council
August 27, 2018	Successor Agency to the Pasadena Community Development Commission
September 3, 2018	City Council
September 3, 2018	Successor Agency to the Pasadena Community Development Commission
September 10, 2018	City Council
September 10, 2018	Successor Agency to the Pasadena Community Development Commission

        ACTION:  APPROVED AS SUBMITTED

15.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,149	Sam Williams	$           220.39
Claim No. 13,150	American Automobile Association as subrogee for Alan Harding	2,294.04
Claim No. 13,151	Law Offices of Raymond Ghermezian, representing Dora Monroy	Not stated
Claim No. 13,152	Mercury Insurance, as subrogee for Michael Spinelli	10,000.00+
Claim No. 13,153 Claim No. 13,154	Ben Bertiger Stoll, Nussbaum & Polakov, representing James William Sowell	25,000.00+        Not stated
Claim No. 13,155	Laurie Corwin	2,832.41
Claim No. 13,156       Claim No. 13,157 Claim No. 13,158	R. Edward Pfiester, Jr., Esq., A Law Corporation, representing Guadalupe Gutierrez, Jayleen Lopez, minor child, Decendent unborn child, Maura Gutierrez, Nora Lopez and Francisco Lopez Alma Quintero Greg Chalekian	25,000.00+                1,000.00          6,059.38

        ACTION:  RECEIVED AND FILED

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

16.    AUTHORIZE UTILIZATION OF THE STRANDED INVESTMENT RESERVE TO OFFSET THE STRANDED COSTS ASSOCIATED WITH INTERMOUNTAIN POWER PLANT AND MAGNOLIA POWER PLANT
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the withdrawal of $7 million per year beginning Fiscal Year 2019 through Fiscal Year 2022 from the Stranded Investment Reserve (“SIR”) and the deposit of the funds into the Energy Services Charge Reserve to offset the stranded costs associated with the Intermountain Power Plant and Magnolia Power Plant projects.
Recommendation of the Municipal Services Committee: On August 28, 2018, the Municipal Services Committee approved staff recommendation and directed staff to present updates on the SIR to the Municipal Services Committee and the City Council on an annual basis or more frequently as may be necessary. The Committee also requested that staff determine whether SIR funds could be used for removal of local generation units that have been decommissioned.
         Staff has determined that Pasadena Municipal Code (“PMC”) Section 13.04.175 does not allow for the use of SIR funds for the removal of decommissioned local generating units such as Broadway units 1, 2, and 3.  

1382k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

Public Safety Committee 

 

City Manager 

City Council 

17.      REQUEST BY COUNCILMEMBER MADISON TO REAGENDIZE THE DESIDERIO PARK DESIGN FOR RECONSIDERATION ON A FUTURE CITY COUNCIL AGENDA 

460k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1767k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  REQUEST NOT APPROVED

First Reading:  None 

Second Reading:   

18.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA GRANTING TO THE SOUTHERN CALIFORNIA GAS COMPANY, ITS SUCCESSORS AND ASSIGNS THE FRANCHISE TO CONSTRUCT, MAINTAIN, USE, REPAIR AND REPLACE GAS PIPES AND APPURTENANCES THERETO, ALONG, UPON, AND ACROSS ALL PUBLIC STREETS, LANES, ALLEYS, COURTS, OR OTHER PUBLIC PLACES IN THE CITY OF PASADENA, FOR THE PURPOSE OF TRANSMITTING AND OR DISTRIBUTING GAS FOR ANY AND ALL OTHER PURPOSES” (Introduced by Councilmember Hampton) 

428k

ORDINANCE 3659k

ACTION:  ADOPTED

19.    “5 MINUTE” CITY ATTORNEY BRIEFING REGARDING THE CIVIL GRAND JURY PROCESS IN CALIFORNIA
Recommendation: This report is intended to provide information to the City Council, no action is required. 

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  RECEIVED AND FILED

20.    PREDEVELOPMENT PLAN REVIEW OF A NEW PRIVATE HIGH SCHOOL (EF ACADEMY INTERNATIONAL BOARDING SCHOOL) AT 1539 EAST HOWARD STREET
Recommendation:  This report is intended to provide information to the City Council; no action is required.   

1316k

ATTACHMENT A 18010k

ATTACHMENT B 601k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 577k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  RECEIVED AND FILED